Order & Invoice Analyst

Location: Summit
Posted on: June 23, 2025

Job Description:

Innova Solutions has a client that is immediately hiring for a Supply Chain Analyst/Order & Invoice Analyst Position type: Full Time, Contract Location: Summit, NJ (Hybrid) Job duration: 12 Months As a Supply Chain Analyst/Order & Invoice Analyst , you will: The Order & Invoice Analyst plays a critical role in ensuring the accurate, timely processing and payment of vendor invoices for orders placed. This position will be responsible for resolving discrepancies and collaborating with internal teams and vendors to maintain efficient order and invoice management. The Order & Invoice Analyst will work internally across multiple teams to coordinate efficient and appropriate flow of information and follow-up to ensure completion of invoice resolution. Key Responsibilities • Review and assess discrepancies between the purchase order, invoice and quantity received (3-way match errors). Identify the driver for the mismatch and communicate to appropriate teams for follow-up. • Work cross-functionally to track and drive resolution of all invoice payment holds in a timely manner. This includes closure of incomplete receiving, corrections to purchase orders on quantity or price, cleanup of duplicate invoices or unit of measure discrepancies, and other miscellaneous invoice adjustments internally to ensure accurate billing. Address invoice corrections with the vendors. • Follow up on missing invoices. Maintain clear communication between vendors and internal teams to facilitate smooth invoice submission processes. • Confirm payment timing with relevant stakeholders and submit emergency payment requests when necessary to expedite critical payments. • Escalate any credit holds, working diligently to resolve the situation and maintain good supplier relationships. Follow up with appropriate teams to ensure credit holds are resolved in a timely manner. • Support management and creation of tax exemption forms, as appropriate. • Coordinate with procurement to ensure payment terms are maintained appropriately with all vendors. • Generate reports to track issues and performance of invoice and order resolution management, and proactively communicate roadblocks to leadership. Qualifications & Experience • Bachelor’s degree required. • Minimum of 0-2 years of relevant experience with order or invoice management. • Experience with invoice processing, order management and 3-way match review • Experience with handling vendor communications, resolving payment discrepancies, and maintaining professional relationship • Proficiency in ERP systems (I.e., Oracle, SAP, QAD) Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you! Sara Almas 1 470-226-3252 Sara.Almas@innovasolutions.com PAY RANGE AND BENEFITS: Pay Range*: Between $30.00 to $ 31.51per hour. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accide nt & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America’s Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US – Ranked 3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US – Ranked 13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100 certifications Website: https://www.innovasolutions.com/ Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws

Keywords: , Trenton , Order & Invoice Analyst, Accounting, Auditing , Summit, New Jersey