Company: Abacus Service Corporation.
Posted on: August 8, 2022
Senior Administrative Assistant
07 Months Contract
Senior Administrative Assistant supporting the Chief Commercial
Data Science Officer and members of the leadership team located in
Raritan, NJ. In this critical role, you will demonstrate a keen
ability to think critically in a fast-paced environment and will
work within a team environment.
1- Agile and PROACTIVE (planning ahead) has to be a go-getter
2- VERY organized - someone with organizational systems in
3- The Sr. Admin will be supporting multiple VPs (probably 4) and
they will need to be accurate.
4- Pharma experience is encouraged so that they know the systems
and language used.
Job Requirements: Key Responsibilities
Calendar coordination, including scheduling and arranging meetings
with internal and external partners
Prepare documents of a highly confidential and sensitive nature
such as presentations, memos and correspondence, expense
Update files, documents and navigation maps in our TEAMs groups
Closely partner with internal teams to build and distribute
pre-reads and training materials
Domestic and international travel arrangements
Track communications and capture analytics
Proficiency in utilizing and innovating on current technology
platforms, including; Excel, Outlook, PowerPoint, Word, web page
navigation, Concur, SharePoint, Yammer, WebEx (BT meetings), Skype,
Global Connect, Workday, Our Source, e-marketplace
Coordinate and administer Global Services Service Excellence and
Experience engagements by managing statements of work and purchase
orders; tracking expenditures and follow-up on actual expenses in
variance reports; processing invoices and tracking against monthly
reports; developing periodic reporting and communicating purchase
order status reports.
Achieve results in the absence of day-to-day mentorship
Maintain strict confidentiality and exercising independent
discretion and judgment to tackle complex problems
Maintain office environment and serving as single point of contact
Provide support for large departmental and group meetings (i.e.,
Town Hall meetings) including logistical support; obtain meeting
room space, catering requirements, AV support, agenda support.
The Senior Assistant may scan e-mail for executives and highlight
items for review or action.
The Senior Assistant may provide back up support to other
Town Hall meetings including logistical support; obtain meeting
room space, catering requirements, AV support, agenda support. The
Senior Assistant may provide back up support to other
A minimum of a high school diploma is required.
A minimum of 6 years of experience in an administrative capacity
supporting senior management is required.
Strong organizational skills and attention to detail is
Demonstrated proficiency in Microsoft Office programs (Word, Excel,
PowerPoint, and Outlook) is required.
Expertise in Microsoft PowerPoint is preferred.
Experience with productivity tools and portal technologies (i.e.,
Zoom, Microsoft Teams, Global Connect, SharePoint sites) is
Experience working with systems such as HR systems (Workday)
on-line travel systems and/or expense reporting system (Concur) is
Experience with software-based platforms, remote communications
platforms and IT is highly desired
The ability to prioritize, maintain confidentiality, and operate
with patience and integrity in a complex, high-profile, and rapidly
changing environment is required.
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/
or running budgets is highly preferred.
Excellent communication skills are required.
Strong leadership, interpersonal, teamwork, analytical and
problem-solving skills are required.
Sound judgment and discretion with ability independently to assess
and resolve complex situations and shift priorities as the need
Keywords: Abacus Service Corporation., Trenton , Administrative Assistant, Administration, Clerical , Raritan, New Jersey
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