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Administrative Assistant

Company: Centennial
Location: Princeton
Posted on: November 26, 2022

Job Description:

About us Centennial is a real estate investment firm with a national portfolio of shopping, dining, entertainment, and mixed-use destinations as well as a full-service property management platform delivered through Centennial Advisory Services, its third-party property and asset management division. Rooted in retail since 1997, Centennial is focused on shaping the evolution of American retail by creating a superior multi-faceted shopping experience through properties that serve not only as a place of commerce, but as a place of community. For more information, visit Job Title: Administrative Assistant (Onsite property in Princeton, NJ) Department: Property Management Reports To: General Manager FLSA Status: Non-exempt Position Summary: Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials by performing the following duties. Essential Duties and Responsibilities: Include the following; other duties may be assigned. Manages supervisor's calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible. Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings. Monitors and directs recording of company stock issues and transfers. Acts as custodian of corporate documents and records. Directs preparation and filing of corporate legal documents with government agencies to conform with statutes. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Processes and submits office invoices to accounts payable department. Assists Regional Marketing Manager with memorandums, etc. Assists Local Leasing and Business Development Manager with monthly correspondences to specialty leasing tenants. Collects monthly sales for all tenants. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: Job Knowledge - Competent in required job skills and knowledge; requires minimal supervision; displays understanding of how job relates to others. Customer Service - Responds promptly to customer needs; responds to requests for service and assistance; meets commitments. Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; keeps others adequately informed; selects and uses appropriate communication methods. Cooperation - Establishes and maintains effective relations; exhibits tact and consideration. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions. Written Communication - Edits work for spelling and grammar. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Organizational Support - Completes administrative tasks correctly and on time. Adaptability - Manages competing demands; able to deal with frequent change, delays, or unexpected events. Personal Appearance - Dresses appropriately for position; keeps self well groomed. Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Language Ability: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees. Mathematical Ability: Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Compute rate, ratio and percent, and draw and interpret bar graphs. Reasoning Ability: Apply common sense understanding to carry out simple one- or two-step instructions. Deal with standardized situations with only occasional or no variables. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Suite (Word, Excel, Power Point, Outlook) Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually quiet.The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.Job Type: Full-timePay: $24.00 - $26.00 per hourBenefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insuranceSchedule: 8 hour shift Holidays Monday to Friday Weekend availabilitySupplemental pay types: Bonus payCOVID-19 considerations:Centennial is committed to following CDC and local guidelines.Ability to commute/relocate: Princeton, NJ 08540: Reliably commute or planning to relocate before starting work (Required)Application Question(s): If offered the position, would you be willing to show proof of COVID vaccination?Education: Associate (Preferred)Experience: Administrative Assistants & Receptionists: 2 years (Required)Work Location: One location

Keywords: Centennial, Trenton , Administrative Assistant, Administration, Clerical , Princeton, New Jersey

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