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Administrative Assistant Home Health (part-time)

Company: Interim HealthCare
Location: Princeton
Posted on: March 17, 2023

Job Description:

Ready for you!--This part-time position is in-office only. Benefits available after 6 months of employment. General Purpose:Assists with scheduling employees and preparing for payroll. Prepares orientation materials, organizes client and employee files, and communicates with employees and clients. Facilitates prompt and accurate billing, monitors the client receivable status, and initiates collection protocols to prevent past due invoices.--Essential Functions:

  • Performs branch payroll activities including, but not limited to, transferring/inputting client orders to the system, organizing and inputting time slips, verifying visit for each client, calculating pay, making appropriate deductions, auditing input and processing weekly payroll.
  • Complies with all federal, state and local laws and regulations regarding the payroll function by using the appropriate accounting standards.
  • Provides management with needed payroll reports.
  • Generates billing information from the system and sends to appropriate party.
  • Maintains billing system, including entering and assuring accuracy of all billing information.
  • Tracks all invoices with special payment terms, including credit card and bank drafts.
  • Responds to inquiries from clients, payer and offices in a timely manner. Takes appropriate steps to resolve areas of concern within limits of authority.
  • Documents all client calls in the billing system.
  • Provides weekly reports for management.
  • Analyzes accounts receivable file to determine potential receivable problems.
  • Contacts clients and payer sources to facilitate debt collection.
  • Serves as liaison between billing and monitoring centers to ensure prompt and accurate invoicing.
  • Monitors the aging report and send appropriate alerts to enter for delinquent accounts.
  • Recommends strategies to improve collection on past due accounts.
  • Reviews account receivable file to determine potential bad debts and notify manager with recommended write-offs.
  • Prioritizes workload to complete tasks within required timeframe.
  • Completes other assignments as requested and assigned.
  • May have access to personal health information ("PHI") necessary to fulfill the above duties and responsibilities.-- Access to use and ability to disclose PHI is further defined by each organization/department.Minimum Education & Experience Requirements:
    • Associate Degree in Accounting or equivalent years experience and training.
    • Two (2) years collections and billing experience, preferably in the healthcare industry.Knowledge, Skills & Abilities Required:--
      • Strong background of problem solving regarding billing and payables issues.
      • Detail oriented with strong organization, analytical and problem-solving skills.
      • Advanced communication and interpersonal skills.
      • Proficient with Adobe, Microsoft Word, Excel and PowerPoint software. Able to utilize company scheduling and billing software.
      • Ability to read and interpret financial reports.
      • Demonstrated ability to work under pressure with multiple tasks, changing priorities, short deadlines and heavy workload.Working Conditions & Physical Effort:--
      • --
      • Work is normally performed in a typical interior/office work environment.
      • Ability to work flexible schedule and/or evening hours as needed.
      • Ability to sit in front of CPU for long periods of time.
      • --
      • Physical activity is sedentary and may require occasional lifting or carrying up to 10 lbs.CompensationThe pay rate for this position is $19/hr and is not eligible for benefits. Benefits will be explored after probationary period has ended.--

Keywords: Interim HealthCare, Trenton , Administrative Assistant Home Health (part-time), Administration, Clerical , Princeton, New Jersey

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