Administrative Coordinator

Company: Princeton University
Location: Princeton
Posted on: November 20, 2023

Job Description:

Overview:About the OrganizationThe Empirical Studies of Conflict (ESOC) is a multi-campus, interdisciplinary network of scholars engaged in research on politically motivated and organized criminal violence worldwide. The Bridging Divides Initiative (BDI), a program within ESOC, is a non-partisan research initiative that tracks and mitigates political violence in the United States. BDI supports efforts to grow and build local community resilience through elections and other periods of heightened risk, laying the groundwork for the longer term to bridge the divides we face as a nation. This position would support these two research streams. Position OverviewWe seek an experienced Administrative Coordinator to provide operational research support to ESOC and BDI leadership. The Administrative Coordinator will be a key resource for administrative, financial, human resources, communications, and operational matters. This is a full-time, benefits-eligible, 1 year term position.Responsibilities: Procurement and vendor management: Setting up contracts; purchase orders and non-purchase orders; onboarding suppliers; tracking invoices and payment.Personnel operations: Working with the SPIA and Princeton human resources teams to coordinate hiring new employees, onboarding, extensions and offboarding. Assisting with hiring pre-docs and post-docs by setting up job ads, executing recruitment plans, organizing applications, compiling reviews of applications, and scheduling interviews.Communications support: Helping the ESOC Assistant Director to expand the reach of ESOC and BDI research through updating our website and coordinating external push communications across social media platforms.Event Support: Assisting with planning the ESOC Annual Meeting, regional meetings, and periodic BDI events. May include travel to event locations.Other: Handling expenses related to various activities; this includes making travel arrangements for team members; processing reimbursements; reconciling research accounts, and credit card statements, ordering supplies and placing orders via PeopleSoft, Princeton Marketplace or using a university-issued credit card within budgetary limits in accordance with University policy.Qualifications:QualificationsExperience managing and prioritizing among the details of multiple projectsExtremely organized, with comfort navigating different Princeton platforms and systems1+ year in financial management1+ years of experience coordinating travel logistics or eventsExperience with Microsoft Office / Google SuitePreferred: BA / BS; experience with Peoplesoft Systems Princeton University is an and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. Standard Weekly Hours:36.25Eligible for Overtime:NoBenefits Eligible:YesEssential Services Personnel (see policy for detail):NoPhysical Capacity Exam Required:NoValid Drivers License Required:No Experience Level:Entry Level

Keywords: Princeton University, Trenton , Administrative Coordinator, Administration, Clerical , Princeton, New Jersey