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Facilities Associate / Administrative Assistant

Company: CBRE
Location: Plainsboro
Posted on: June 8, 2024

Job Description:

Facilities Associate / Administrative Assistant

Job ID

160628

Posted

28-Mar-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Building Management, Customer Service, Facilities Management

Location(s)

Plainsboro - new Jersey - United States of America, Princeton - New Jersey - United States of America, Trenton - New Jersey - United States of America

About the role

As a CBRE Facilities Associate, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What you'll do

Point of contact for intensified communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented --- Assist with sorting incoming mail and packages by department and/or employee to ensure timely distribution as part of mailroom operational tasks.

  • Assist with sorting incoming mail and packages by department and/or employee to ensure timely distribution as part of mailroom operational tasks.

  • Be the point of contact for internal events such as meetings/town halls/holidays. Understand the requirements, manage the planning process, and liaise with stakeholders before and during the event

    Allocate work orders and schedule repairs from requests.
  • Review data from work order reports and build and present performance and progress status reports to management.
  • Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
  • Check rooms and furniture to identify needs for repairs or renovations.
  • Fix minor malfunctions in office equipment.
  • Research new services and appliances to facilitate operations.
  • Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
  • Impact own team and other teams whose work activities are closely related.
  • Suggest improvements to existing processes and solutions to improve the efficiency of the team.

    What you'll need

    High School Diploma or equivalent experience or GED or equivalent experience with 3-4 years of job-related experience.
    • A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
    • Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
    • In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
    • Organizational skills with an advanced inquisitive mentality.
    • Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
      Why CBRE?

      CBRE offers excellent benefits including Medical, Dental, Vision & Matching 401K Program!

      Disclaimers

      Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

      CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

      Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

      Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

      NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, Trenton , Facilities Associate / Administrative Assistant, Administration, Clerical , Plainsboro, New Jersey

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