Office Manager / People Experience Manager

Company: Career Group
Location: New York City
Posted on: January 16, 2026

Job Description:

Job Description Job Description Office Manager / People Experience Manager $125,000–$150,000 base DOE benefits Location Midtown West, 4 days in office/1 remote Overview A growing global technology company is seeking an experienced, grounded, and highly organized Office Manager / People Experience Manager to help establish and shape its new U.S. hub in New York City. This role is central to building the office’s identity, rhythm, and culture as the company expands its U.S. presence. In the early stages, this individual will take a hands-on approach to setting up the NYC workspace, coordinating closely with leadership abroad, and ensuring a polished, well-run environment for a steady flow of visiting executives and partners. As the office becomes more established, the role will broaden into a more balanced cross-office operations and people experience function. This is a unique opportunity for someone who brings warmth, steadiness, and operational excellence—and who can create a welcoming, organized, and high-functioning environment for a small but dynamic U.S. team. Responsibilities Include (but not limited to) Office Setup & Operations • Lead the setup and daily management of the NYC office, including vendors, contracts, supplies, and workspace organization • Serve as primary contact for building management, IT support, and service vendors • Coordinate visit logistics for frequent executives and guests • Provide light oversight and occasional travel support for SF and future DC offices Hybrid Workplace & Technology • Manage desk/room booking systems and space planning • Ensure conference rooms and A/V setups run smoothly; handle basic troubleshooting • Oversee equipment and onboarding logistics for hybrid and remote employees • Maintain proficiency in collaboration tools and identify workflow efficiencies People Experience & Culture • Create a warm, organized, and productive in-office environment • Plan anchor days, workshops, and team gatherings for U.S.-based employees • Liaise with HQ teams abroad, communicating U.S. workplace needs and updates • Support a cohesive, positive culture across all U.S. offices Administrative, Financial & Compliance Support • Manage onboarding details, office budgets, invoices, and vendor contracts • Provide light scheduling or travel support to senior leadership as needed • Ensure compliance with safety standards and workplace regulations Ideal Candidate • 3 years in Office Management, Workplace Operations, or People Operations • Comfortable partnering with global teams and navigating cross-time-zone communication • Highly organized, mature, and proactive, with excellent follow-through • Exceptional written and verbal communication skills—clear, warm, and professional • Tech-savvy and confident with workplace tools • Emotionally intelligent, approachable, discreet, and trusted by colleagues at all levels • Solutions-oriented, steady under pressure, and adept at shifting priorities • Able to bring structure during the office buildout phase and adapt as needs evolve You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company Description Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here. Company Description Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Keywords: Career Group, Trenton , Office Manager / People Experience Manager, Administration, Clerical , New York City, New Jersey