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Office Manager

Company: Office Manager - Executive Assistant
Location: Trenton
Posted on: June 12, 2018

Job Description:

Job DescriptionWe are looking for an Executive Assistant/Office Manager to assist professional staff, organize and coordinate office administration and procedures, and to ensure organizational effectiveness and efficiency.The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision with an extremely high degree of confidentiality. This person must be well organized, flexible and enjoy the administrative challenges of working in a small, but energized, office in an active, urban setting.ResponsibilitiesAssist professional staff by reading, researching and drafting letters and documentsWelcomes guests and visitorsServe as the point person for office manager duties including maintenance, mailing, shopping, supplies, equipment, bills, and errandsOrganize and schedule meetings and appointmentsMaintain office policies as necessaryOrganize office operations and proceduresCoordinate IT and all office equipmentManage relationships with vendors and service providers to ensure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers.Manage office G&A budget, ensure accurate and timely reportingProvide general support to visitors and guests either in person or via telephoneRequirementsProven executive assistant/office management, administrative or assistant experienceKnowledge of office management responsibilities, systems and proceduresAbility to maintain strict confidentiality for all material and related prospective projects and prospectsExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficiency in MS Office and Quickbooks

Keywords: Office Manager - Executive Assistant, Trenton, Office Manager, Administration, Clerical, Trenton, New Jersey

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