Global Event Management Coordinator
Company: Disability Solutions
Location: New Brunswick
Posted on: May 6, 2024
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Job Description:
J&J Global Corporate Affairs is recruiting for a Global
Event Management Coordinator to report to the Leader, Global Event
Management. The Global Event Management Coordinator provides
administrative support to the Global Event Management Leader and
Team, in executing plans for the Executive Committee & Board of
Director Global events and experiences. RESPONSIBILITIES (Essential
Functions)* -- Directly supports, 5 employees and 4 full time
contractors -- Engages in routine and complex vendor payments
through Ariba (wire transfers, check requisitions), Purchase Orders
& CMC Card reconciliation of up to 26MM in spend annually --
Reconciles 3 AMEX Corporate Meeting Cards (in excess of one million
dollars each) and 2 Expense Reports through GXRS. -- Maintains all
electronics receipts and files for all monthly Amex statements --
MSA and contract renewl processes and management through
EMarketplace -- Prepares Domestic & International air & ground
travel for project managers and program contractors to include Visa
preparation, passport renewals etc. -- Assists with airfare
analysis for group travel for EC level meetings through Johnson &
Johnson Travel. -- Coordinates NSO, DMC and Production vendor
presentations and outside visitor visits -- 20% of time spent
supporting Chairman's office and the Executive Committee
administrative assistants on special VIP requests, global transient
hotel reservations/challenges, global transportation, theatre
tickets and other special arrangements. Books approximately 20 VIP
reservations per month. Daily communication with Chairman's
assistants -- Coordinates with external vendors to obtain bids for
large volume projects (premiums & gifts) office equipment &
supplies -- Receives and assists with heavy email volume, answering
routine questions pertaining to registration of special events, and
various communication requests. -- Opens, sorts, prioritizes and
distributes incoming communications, shipments, and responds to
routine requests -- Coordinates Leader's active & often rapidly
changing calendar -- Assists with onsite meetings when required.
ORGANIZATIONAL/CULTURAL ASTUTENESS -- Johnson & Johnson
organizational structure knowledge is required Decision Making --
Highly organized with the ability to meet multiple concurrent
deadlines -- Ability to provide outstanding customer service and
remain professional at all times -- Exercises independent
discretion and judgment, and solves moderately complex problems --
Must be able to think and respond quickly to offer solutions to
problems/issues in an efficient manner -- Performs administrative
duties requiring autonomy in making decisions independently
Technical Competency -- All Microsoft Office Applications, CTO
(Corporate Travel online), Ariba, GXRS, Aravo, Totality, ELMO
Keywords: Disability Solutions, Trenton , Global Event Management Coordinator, Executive , New Brunswick, New Jersey
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