Office Manager-MA551301

Company: ICL
Location: New York
Posted on: June 1, 2025

Job Description:

Job Title: Office ManagerMyrtle Avenue CR/SRO1070 Myrtle AveBrooklyn, NY 11206, USAThe Office Manager is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. This role includes overseeing administrative functions such as report preparation, payroll, timekeeping, ordering supplies, and directing the activities of the Administrative Assistant and Medical Records Clerk.Essential Job Functions:

• Design and implement office management policies.
• Establish standards and procedures for office operations.
• Organize office operations and procedures.
• Assist and oversee the Administrative Assistants, assigning and monitoring their tasks.
• Monitor and record long-distance phone calls.
• Review and approve purchase orders for supplies.
• Liaise with other agencies and organizations as appropriate.
• Maintain office equipment.
• Recruit, select, and train office staff.
• Evaluate staff performance and provide coaching and discipline as needed.
• Design and maintain filing systems, ensuring records are up-to-date, secure, and disposed of according to policies.
• Ensure office efficiency by planning and implementing systems and layouts, and recommending equipment procurement.
• Maintain and replenish inventory and supplies.
• Attend supervisory and staff development meetings as directed.
• Ensure compliance with all applicable laws, regulations, and policies.
• Perform other related duties as required.Knowledge, Skills, and Abilities:

• Knowledge of office administration policies and procedures.
• Effective staff management skills, including planning, scheduling, and performance evaluation.
• High accuracy in data entry and record keeping.
• Analytical, problem-solving, and organizational skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office programs and email.
• Stress management skills.Qualifications and Experience:High School diploma or GED plus at least three years of clerical, administrative, or secretarial experience; a BA is preferred. Related college credits or training can substitute part of the experience. Proficient in Microsoft Office programs.Certifications:#ICLOTHERAdditional Information:Equal Opportunity Employer. All applicants will be notified of their rights under federal employment laws. For more information, review the 'Know Your Rights' notice from the Department of Labor.
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Keywords: ICL, Trenton , Office Manager-MA551301, Executive , New York, New Jersey