Payroll Coordinator

Company: Princeton University
Location: Princeton
Posted on: May 23, 2023

Job Description:

Payroll CoordinatorUS-NJ-PrincetonJob ID: 2023-16721Type: Full-Time# of Openings: 1Category: Financial Services and ProcurementPrinceton UniversityOverviewThe Facilities Department of Building Services seeks a highly motivated, detail-oriented person to fill the newly-created role of Payroll Coordinator. Reporting directly to the Business Operations/Logistics Manager, this position works closely with the Assistant to the Directors, Managers, Supervisors, and the Finance & Treasury Payroll staff to provide payroll duties and serve as the central point of contact for over 300 employees within the department. The Payroll Coordinator must be able to respond with appropriate urgency to situations that arise and solve problems efficiently and effectively, have integrity, and discretion in handling confidential information, and be the consummate professional in interacting with all levels of individuals internally. The incumbent will routinely work with the Time and Absence Management (TAM) system and various computer programs such as Microsoft Office Suite, Maximo, and SharePoint.Responsibilities

• Understand and manage Time Absence Management (TAM) for Bi-Weekly employees by reviewing time sheets daily and comparing information entered by department Supervisors and Managers.
• Complete staffing forms for HR, Including Termination, Retirement, Resignation, and Leave of Absence.
• Liaise with Human Resources Benefits team for Disability, Workmens Compensation, Family Medical Leave Absence, Leave of Absence, etc.
• Maintain Grievance Log and Log for daily call-outs for absence and late arrivals in Share Point.
• Serve as a primary point of contact for Occupational Health to coordinate employee appointments at McCosh Health Center.
• Track unscheduled time and prepare reports for Operations Managers.
• Work with special payroll deadlines around holidays, university closings, etc.
• Post position openings through the applicant tracking system (iCIMS).
• Enter appraisal scores in the Salary Administration Module (SAM) for annual increases.
• Maintain staffing spreadsheet databases, tracking position numbers, vacancies, etc.
• Communicate and coordinate with time and absence Supervisors, Payroll Reps, and Absence Administrators when appropriate.
• Update payroll information for new hires, promotions, transfers, or terminations.
• Create, maintain, and update employee records in the file room or electronically.
• Prepare payroll reports for senior management.
• Assist and respond to inquiries regarding pay, bundled time, I-9 compliance, and Office of Human Resources' Self Service.
• Address issues with Time Clock Plus with the vendor and OIT.Interactive Tasks:
  • Demonstrated ability to work in a culturally diverse environment with demonstrated flexibility and composure.
  • Model our core value of Teamwork by developing internal and external partnerships to better accomplish goals; maintains good working relationships with co-workers, superiors, and the public.
  • Show our core value of Innovation in support of the department, encouraging creativity, sharing valued remarks, and demonstrating perseverance with recommendations to management.
  • Practice our core value of Integrity by performing job duties in accordance with University and departmental policies and procedures, professional standards and practices, and in accordance with relevant laws, regulations, and practices.
  • Demonstrate our core value of Inclusiveness by representing strong employee morale and cultivating a culture of inclusion, fairness, and effective leadership while embracing diversity in recruitment and talent retention efforts.
  • Show our core value of Respect when representing the university or department during campus activities, customer service, or other topics of general interest to the public or University Community; maintains appropriate attendance in the workplace by keeping tardiness and unplanned absences to a minimum.
  • Model our core value of Sustainability while performing work duties such as waste removal, product usage, and interacting with the campus community to encourage good recycling habits.
  • Collaborate with the University community and promote healthy working relationships on a regular basis through professionalism and courtesy.
  • Create a safety culture by modeling safe behavior, regularly participating in scheduled Safety Huddles, demonstrating safe work practices, and serving as an ambassador on safety matters.
  • Contributes to the overall success of the department by performing other essential duties and responsibilities as assigned.Qualifications
    • High School Diploma or equivalent GED.
    • Must be able to comprehend written and oral instructions in English.
    • Typing and word processing skills.
    • Good organization skills with the ability to multitask.
    • Available to work overtime during high-volume work periods within the academic calendar year.
    • Strong interpersonal skills.
    • Critical and analytical thinking skills.
    • Mathematical and problem-solving abilities.
    • Time Management skills.
    • Ability to work to deadlines.
    • Strong computer skills.
    • Willingness to learn new software programs.All Facilities employees are core essential employees and are expected to be available to work as directed by the department during emergencies impacting University operations.At times during the academic year, management reserves the right to limit approval of leave requests in order to accommodate university special events or activities. Princeton University is an and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. PI212874610
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Keywords: Princeton University, Trenton , Payroll Coordinator, Human Resources , Princeton, New Jersey