Executive Assistant - Legal (Hybrid)

Company: NRG
Location: Princeton
Posted on: March 16, 2023

Job Description:

As an NRG employee, we encourage you to think creatively and proactively about your career choices. Our work environment is dynamic and the career opportunities across our businesses offer variety and challenge. Providing career growth to our own employees is critical to our ongoing success take charge of your career goals and empower your future!The Executive Assistant position is primarily responsible for providing executive-level administrative support to the Executive Vice President and General Counsel. Requires broad, comprehensive experience and knowledge of company policies and practices. This role has a high amount of visibility and works cross-functionally across the company.Responsibilities:

• The incumbent will be required to be flexible, able to proactively prioritize daily and upcoming calendar needs, and diligently follow-up on outstanding issues without prompting.
• Provides proactive executive-level administrative support for the Executive Vice President and ensures their calendar is current.
• Provides additional support, when needed, to other members legal team, particularly the Deputy General Counsel and Corporate Secretary
• Interfaces with and serves as a liaison for internal and external business partners to ensure calendaring of required meetings and calls. Schedules meetings and events as requested by the EVP and plans ahead proactively as needed, using personal judgment. Ensures the calendaring of NRG business meetings, internal and external board commitments, business travel, training and personal calendar notices for the EVP and other meeting participants. Monitors phone and takes messages for the EVP, routing calls and messages to other staff as needed.
• Coordination and planning with the company's Board of Directors, including meetings, materials and travel
• Manages all travel requirements and expense report preparation for the Executive Vice President, collect signatures from the EVP for needed documents.
• Assist the EVP in the performance of duties where possible, such as report preparation and responding to inquiries.
• Assist in billing and outside counsel management
• Maintain excellent working knowledge of the Microsoft Office Suite. Create professional-level presentations and correspondence that could be used in high level executive meetings and communications.
• Must handle confidential information with the upmost professionalism and discretion, maintaining adequate knowledge of corporate policy.
• Lead, drive and execute on various team events, socials, offsite meetings, etc.
• Work cross-functionally to ensure communication is efficient and clear between teams.
• Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines.
• Provide legal staff with administrative support as schedule allows.
• Exhibits superior organizational skills.
• Other duties as assigned.Qualifications:
  • High school diploma or GED equivalent.
  • College degree or relevant certification a plus.
  • Minimum 8 years of providing administrative support in a corporate environment.
  • Minimum 2 years of providing administrative support for executive-level management.
  • Experience work with Board of Directors, preferred
  • Excellent interpersonal, written, and oral communication skills are essential.
  • Excellent administrative and office management skills are required.
  • Advanced with MS Office Suite (PowerPoint, Excel, Word, Outlook, Visio) to create documents, graphic presentations, correspondence, merge documents, spreadsheets, appointment calendars and reports.
  • Experienced with SAP, Concur.
  • E-mail and Internet proficiency.
  • Ability to prioritize tasks assigned by multiple sources.
  • Strong organizational skills required with the ability to schedule and plan complex arrangements for meetings, presentations, travel, and other special projects.
  • Overtime is necessary on occasion.
  • Ability to meet deadlines with speed, accuracy, and professionalism.Working Conditions:
    • Hybrid schedule: 3-4 days in open office environment at the Princeton, NJ office, 1-2 days remote schedule.
    • Frequent use of computers, i.e. typing on keyboards, viewing monitors, etc.
    • Minimal domestic travel.
    • Evening and weekend work may be required as job duties demand.Why NRG is a great place to work:
      • Great company culture Voted as a BEST employer by Forbes
      • A competitive total compensation package, including annual incentive and/or commission
      • Stock Purchase Plan
      • Benefits on the first day of employment - Medical, Dental, Vision, Life Insurance, and Short Term Disability, Wellness program, etc.
      • Company-paid life insurance and disability insurance
      • 401 (k) plan to help save for retirement
      • Generous PTO plan, plus 8 company holidays, and 3 floating holidays
      • Numerous discounts, including electricity discounts on NRG brandsIf you reside in or intend to work remotely from California, Colorado, New York or Washington State, you may contact for compensation information related to this position and other information as required by applicable law. Please include the job title in your request. NRG Energy is committed to a drug and alcohol free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability Official description on file with Talent.This posting is not open to applicants who reside in or intend to work remotely (fully or partially) from the State of Colorado, New York City, or West Chester County, NY. If you reside in or intend to work remotely from Colorado, New York City, or Westchester County, you may contact to request access to post for this position. If such request is granted, you will be provided pay range and other information as required by applicable law. Please include the job title in your request.

Keywords: NRG, Trenton , Executive Assistant - Legal (Hybrid), Legal , Princeton, New Jersey