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Accounts Payable Coordinator

Company: JAG-ONE Physical Therapy
Location: Bridgewater
Posted on: November 19, 2021

Job Description:

JAG-ONE Physical Therapy

JAG-ONE Physical Therapy's care-first model of rehabilitation may be the change you are looking for! JAG-ONE Physical Therapy , a comprehensive outpatient, orthopedic physical therapy company with over 87 facilities throughout Pennsylvania, New Jersey and New York, is seeking an Accounts Payable Coordinator to join the JAG-ONE family. JAG-ONE Physical Therapy has been honored as best in the business based on growth and outcomes and is considered the Gold Standard for physical therapy care by the Metro area's largest healthcare systems and insurance providers.

Position: Accounts Payable Coordinator

Department: Accounting & Finance

Reports to: Controller

Address: 981 US Route 22 Bridgewater NJ 08807

Position Summary:

The Accounts Payable Coordinator is responsible for the day-to-day performance of the accounts payable functions using accounting software and other programs, ensuring that invoices for goods and services and other corporate expenditures are entered in the AP system accurately and are paid timely, while adhering to existing policies and procedures. This position is responsible for maintaining accurate vendor and expenditure records and for generating reports as requested by management and for compliance filing with governmental authorities.

Essential Functions:
Codes invoices, vouchers, expense reports, check requests, etc., with correct general ledger codes conforming to standard procedures to ensure proper entry into the financial system
Investigates and resolves problems associated with processing of invoices to ensure vendors are paid accurately
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
Reviews and consolidates T&E expenses and other employee reimbursement requests for payment, ensures that supporting documentation is complete and the request has appropriate approval
Sends American Express card statements to corporate cardholders for review and ensures that credit card charges have supporting receipts; prepares analysis for uploading to the AP system
Deposits accounts receivable payments and other miscellaneous receipts into the appropriate bank account
Handles vendor correspondence via phone or email
Routinely verifies vendor accounts by reconciling monthly statements
Ensures that critical and significant invoices are entered before the month-end AP close (2nd business day of the following month)
Assists with monthly status reports, accruals, and monthly closings
Establishes and maintains relationships with new and existing vendors
Enters new or updates vendor names and data for accurate reporting
Runs year end Form 1099's and other necessary reports for governmental filings
Assists in transitioning paper invoices to electronic submission by vendors and in implementing the ACH payment process
Provides accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
Implements existing and new AP system processes and policies and procedures
Communicates to the Controller in a timely manner any AP issue for guidance and resolution
Protects organization's value by keeping information confidential
Performs other duties as required to support the Accounting Department

Minimum Requirements:
High school diploma or GED with some college accounting credits or related field preferred.
Three years of AP experience
Excellent data entry and computer skills utilizing Microsoft Excel and other software packages are required.
Requires excellent organizational and time management skills to manage multiple tasks and meet deadlines.
Excellent interpersonal, communication, critical thinking, and problem-solving skills and ability to work as part of a team.
Demonstrated skill in handling fast paced and often competing pressures on one's time.
High degree of accuracy, attention to detail and confidentiality
Demonstrates a sense of urgency and ability to meet deadlines
Ability to work independently or as a team member

Job Benefits include:
Competitive salary
PTO
Medical, Dental, Vision
401K
Yearly review for growth opportunities

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Keywords: JAG-ONE Physical Therapy, Trenton , Accounts Payable Coordinator, Other , Bridgewater, New Jersey

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