Executive Assistant

Company: MindMaze
Location: Princeton
Posted on: May 16, 2022

Job Description:

Job Description

As a MindMaze Executive Assistant, your key responsibility will be to make the Global Chief Commercial Officer's life easier by being the first point of contact for internal and external matters pertaining to the Global Commercial office.

This position will provide a broad variety of administrative tasks for the GCCO including: owning and managing calendars across different time zones; submitting expense reports; preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

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Principle Responsibilities:

You will:

Ensure smooth communication between the Global Chief -Commercial Office (GCCO) and external partners, clients, and networks.

Act as a "gatekeeper" for direct access to the GCCO's time and office.

Own and proactively manage the GCCO's complex, ever changing, high volume calendar across numerous time zones

Organize and coordinate executive outreach and external relations efforts

Assist in coordinating the agenda and notetaking for -team meetings

Manage critical deliverables and projects -independently and/ or in cooperation with internal teams

-Prioritize and determine appropriate course of action, referral or response on incoming issues and concerns including those of a sensitive or confidential nature

Edit, complete and file legal and contractual documentation - -

Coordinating communication with key partners, including investors, clients, and prospects.

Proactively support all client and partner engagement initiatives

Draft documents and correspondence on behalf of the GCCO and other tasks that facilitate the GCCO ability to effectively lead the company;

Coordinate travel (flights, reservations---);

Fill in for the office management team when required.

Organize and coordinate executive outreach and external relations efforts

Assist in coordinating the agenda of senior management team meetings

Manage critical deliverables and projects as per request, independently and/ or in cooperation with internal teams

Prioritize and determine appropriate course of action, referral or response on incoming issues and concerns including those of a sensitive or confidential nature

-Ensure smooth communication between the Global Chief Commercial Office (GCCO) and external partners, clients, and networks

Edit, complete and file legal and contractual documentation - -

Other duties as required

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Keywords: MindMaze, Trenton , Executive Assistant, Other , Princeton, New Jersey