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Executive Administrative Assistant

Company: Staffing Now
Location: Princeton
Posted on: June 24, 2022

Job Description:

Executive Administrative Assistant needed for Princeton Engineering Organization. This role is a combination of Executive Assistant and Operation and Project Assistant for Legal and Technology - operation/administration management. Working directly with Office Manager and all groups associated with legal and technical divisions; as well as various customers, vendors, Legal Counsels, Supply Chain Group and IT.This position is Temp-to-Hire with the possibility of Direct Hire for the right candidate. This is a 9-5, M-F position paying around $25/hour.QUALIFICATIONS:

  • Experience as Executive Assistant or equivalent.
  • Proficiency in the use of all Microsoft Office tools, including Word and Excel.
  • SAP (or similar ERP system) and Customer Relation Management (CRM) program experience required.
  • Problem solving mindset with capability to prioritize tasks as well as seek guidance when problems arise.
  • Ability to maintain good working relationships in a multi-cultural office environment.
  • Demonstrated ability in areas of time management/organizational skills.
  • Ability to understand a sense of confidentiality.DUTIES:
    • Manage all Office operation and administration, which include:
      • Generic Office administrative tasks (calls, visitors, processing daily mails.
      • Reviewing and approving as 1st level the Expenses Reports for the Employees
      • Office supply management (Order and reception).
      • Organizing meeting events for internals and externals.
      • Coordinating with Corporate Office and local accounting for the office supplies
      • Manage all sales operation activities, which include:
        • Manage the SAP program associated Projects and in relation with Business Development, Time Submissions and Engineering activities. This means quotations and project set-up, updating, invoicing & follow-up reporting.
        • Work in tandem with Sales Operation & Project Control Specialist for projects management activities in SAP.
        • Manage PO/Invoicing log and update records as needed. These tasks include entering sales orders, preparing invoicing, issuing goods receipts, creating and processing a PO in SAP as well as coordinating with Finance accounting and controller groups.
        • Provide commonly regular reports and analysis on projects invoicing.
        • Work with all departments to update Survey Tracking Log as well as coordinate for monthly KPI's.

Keywords: Staffing Now, Trenton , Executive Administrative Assistant, Other , Princeton, New Jersey

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