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Executive Assistant (Hybrid)

Company: Canon Business Process Services, Inc.
Location: Princeton
Posted on: September 21, 2022

Job Description:

Canon has a full-time/permanent opportunity for an Executive Assistant supporting a growing pharmaceutical company in Princeton, NJ . This position will be temporarily remote until all staff are required to resume in the office on a full-time basis in the coming months. This position offers long-term opportunity and a comprehensive benefits package! _ All candidates must be fully vaccinated _ Requirements: Experience supporting a VP or C-level professionals Must have experience with MS Office Heavy calendar management experience in MS Outlook Ariba knowledge and experience Job Duties: Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions Develop and maintain strong, credible relationships across business units and deliver business results Respond to changing situations and encourage and help others to do the same Manage conflicting priorities and be comfortable in a fast-paced environment Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge Manage all operational detail and issues independently-take ownership for completion Prepare reports or replies to inquiries, selecting relevant information from a variety of sources Assist in moderately complex project coordination and support departmental initiatives Manage complicated business calendars in Outlook Maintain confidential records and files Assist with agendas, presentations, handouts, and other written materials for distribution at meetings Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.) Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines Ethics & Compliance - Complete required SOPs in designated time frame Complete all requests in time frame allotted Mentor and develop Administrative Assistants, as required Performed other assigned tasks as neededJob Type: Full-timeBenefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insuranceSchedule: 8 hour shift Monday to FridayApplication Question(s): Vaccines are mandated prior to hire, are you fully vaccinated?Experience: Executive Assistant: 4 years (Preferred) Concur: 3 years (Preferred) ARIBA: 3 years (Preferred)Work Location: Hybrid remote in Princeton, NJ

Keywords: Canon Business Process Services, Inc., Trenton , Executive Assistant (Hybrid), Other , Princeton, New Jersey

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