Coordinator, Fundraising Initiatives Group
Company: Princeton University
Location: Princeton
Posted on: January 26, 2023
Job Description:
Reporting to the senior associate director of Fundraising
Initiatives, the Coordinator is a critical member of the
Fundraising Initiatives Group (FIG). The coordinator plays a
pivotal role in ensuring that (confidential) gift documents are
tracked and processed properly, including through the maintenance
of a shared, web-based project management platform. The Coordinator
creates and maintains digital libraries of resources used by FIG,
across Advancement and by senior campus administrators. The
Coordinator manages and oversees the fundraising efforts of student
groups and non-athletics friends groups, including by shaping and
communicating policies that govern those efforts and weighing in on
particular fundraising requests. -The Coordinator also represents
FIG in a variety of standing and temporary committees, focus groups
and working groups. The coordinator collects, manages, and analyzes
information related to fundraising priorities and prepares meeting
materials and minutes for Advancement and campus meetings. The
Coordinator provides high level administrative support to all
members of FIG, and is a first point of contact in Advancement for
senior administrators, faculty, alumni and students. - -GIft
Acceptance Coordination
- Provides a first level of quality control over gift documents
to ensure that documents received from donors/advisors match
documents approved by the University.
- Implemented and maintains a shared, web-based project
management platform to monitor progress from gift inquiry through
documentation to receipt and recording of gifts.
- Presents gift documentation to the VP/AVP for execution and
University acceptance; tracks, electronically stores and
distributes to Alumni and Donor Records (ADR) for the Office of
Finance and the Treasurer, Donor Relations and gift officers, gift
agreements, letters of promise and other gift documents and
initiates the gift transmittal process in OnBase.
- Generates and provides to OVPA, for Trustee approval, lists of
newly named funds for positions, programs and spaces through
collaboration with gift officers and members of the FIG and Donor
Relations teams. Notifies OVPA of significant donor gifts for
fundraiser recognition.Management of critical FIG related inquiries
and materials
- Creates, proofreads, edits and finalizes briefings, agendas,
minutes, presentations, templates, marketing materials and
fundraising collateral for the FIG group generally, including
materials prepared for the Fundraising Priorities Committee (FPC);
Collaborates with the FIG team on customized communication vehicles
including proofreading, editing and finalizing memos, agendas,
reports, and other documents for distribution to senior
administrators and faculty.
- In concert with Advancement Technical Services (UATS),
maintains SharePoint library of documents for use by FIG, FPC,
campus partners, frontline fundraisers and other Advancement
colleagues.
- Answers inquiries from FIG team and other Advancement
colleagues and campus partners through individual research in
Advancement, University and external resources, and through
collaboration with other Advancement and University
colleagues.Student group and non-athletic Friends Group Fundraising
- Provides oversight of incoming fundraising requests from
student organizations and non-athletic friends groups and manages
the fundraising efforts of these groups in collaboration with the
Office of the Dean of Undergraduate Students (ODUS), Pace Center,
Office of Religious Life, Keller Center and the Office of Alumni
and Donor Records to guide students and alumni volunteers through
the process to ensure adherence to University policy and to avoid
conflict with Advancement's overall fundraising efforts.
- Updates, maintains and disseminates handbooks and other
materials that guide the fundraising efforts of friends and student
groups.
- Conducts research and reporting (both historical and
benchmarking) for all interested parties (Advancement, ODUS,
students/friends groups) to identify the best paths for fundraising
and fund establishment.Working Groups & Committee Service -
- Represents FIG on a variety of short-term and longer-term ad
hoc committees, focus groups and work groups, including the Gift
Processing Workflow Group, IDEA Committee and CRM Contribution
Users Workgroup.REPORTING
- Generates gift reporting and conducts data mining through a
combination of Tableau, Cognos and other platforms to provide
tailored gift, fund and donor analysis to FIG.
- Tracks and disseminates to OVPA incoming requests for campus
partner and cabinet member event participation received through
Advancement Events notifications and Advancement colleague
communications.Technical and other support
- Leading the selection of and/or leveraging of tech platforms
for optimal FIG use (e.g., Zoom, Trello, Sharepoint)
- Schedules and facilitates University briefings, departmental
and interdepartmental meetings and training sessions.
- Other responsibilities as needed
- Five plus years of related experience
- Excellent judgment, tact, professionalism, discretion, and
unquestionable integrity with handling sensitive and confidential
matters
- High degree of collaboration in a team setting
- Excellent interpersonal and relationship-building skills and
the ability to interact with alumni and all levels of staff,
including senior leaders
- Excellent written and verbal communication
- Ability to work both independently and collaboratively with a
high degree of adaptability to changing demands
- Meticulous attention to detail in all matters, particularly
relative to the creation, editing, proofreading, finalization, and
distribution of documents and correspondence
- Demonstrated ability to multitask and prioritize high-volume of
projects under tight deadline
- Technologically savvy with a strong knowledge and functional
command of Microsoft Office suite, CRM software platforms, Tableau,
Adobe, Trello or other project/task management systemsPreferred
Qualfications
- Knowledge of Princeton University
- Background in fundraising, alumni affairs or a related
fieldPrinceton University is an and all qualified applicants will
receive consideration for employment without regard to age, race,
color, religion, sex, sexual orientation, gender identity or
expression, national origin, disability status, protected veteran
status, or any other characteristic protected by law. 36.25NoYes180
daysNoNoNoAssociate#LI-SB1
Keywords: Princeton University, Trenton , Coordinator, Fundraising Initiatives Group, Other , Princeton, New Jersey
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