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Business Services Associate (Executive Assistant)

Company: Canon U.S.A., Inc.
Location: Princeton
Posted on: March 18, 2023

Job Description:

Business Services Associate (Executive Assistant)

Job Locations


Requisition ID


# of Openings


Category (Portal Searching)


Position Type (Portal Searching)

Regular Full-Time


The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit.


Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their departmentGain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requestedCollaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutionsDevelop and maintain strong, credible relationships across business units and deliver business resultsRespond to changing situations and encourage and help others to do the sameManage conflicting priorities and be comfortable in a fast-paced environmentIndependently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledgeManage all operational detail and issues independently-take ownership for completionPrepare reports or replies to inquiries, selecting relevant information from a variety of sourcesAssist in moderately complex project coordination and support departmental initiativesManage complicated business calendars in OutlookMaintain confidential records and filesAssist with agendas, presentations, handouts, and other written materials for distribution at meetingsManage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.)Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelinesEthics & Compliance - Complete required SOPs in designated time frameComplete all requests in time frame allottedMentor and develop Administrative Assistants, as requiredPerformed other assigned tasks as needed


Minimum of 3+ years of experience working in a fast-paced, Corporate environmentExperience working in the pharmaceutical industry preferredGenerally, supports VP(s) & TeamsProactive and solution minded. Able to make independent and high-quality decisionsStrong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)Must be creative and innovativeHigh level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skillsExhibits outstanding customer service; keeps customer firstResults and quality drivenDependable, dedicated; strong team player Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision. Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contactsExceptional oral and written communications skillAbility to manage multiple projects and priorities, some project management experience required.Ability to track action items, metrics and timelinesCapable of managing, coordinating and consolidating slide decksHighly organized, proactive, and motivated; ability to think strategicallyHigh energy; calm under pressureFlexible schedule and ability to work late hours if needed due to project demands3 P's - Passion, Positivity, and ProductivityWhat We Offer:Competitive pay & benefits!Comprehensive training and development programs that prepare employees to advance from within.A company focused on creating a positive work and client environment.Employee discounts on entertainment, products, and services nationwide! Come Join Our Team!

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Keywords: Canon U.S.A., Inc., Trenton , Business Services Associate (Executive Assistant), Other , Princeton, New Jersey

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