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People Benefits & Leave of Absence Administrator

Company: Miele
Location: Princeton
Posted on: May 28, 2023

Job Description:

It's a good time to be with Miele! -

Come join our HR team! We have a fantastic opportunity for an enthusiastic, people oriented professional to deliver best in class and positive people experiences in the area of Benefits & Leave of Absence Programs.
Job Purpose
The People Benefits & Leave of Absence Administrator is responsible for delivering best in class experiences to our employees throughout the employee life cycle. In this role, you will responsible for the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, holistic wellness programs, life insurance, flexible spending plan, retirement plans, etc.). You will provide excellent customer service to our employees across the country and contribute towards the design of quality benefits plans. In line with our Immer Besser motto, the administrator continually investigates new benefits and wellness programs and improves existing programs.
Essential Functions:
Support for employees

  • First and main point of contact for communicating with and responding to employee benefit plan questions, and assists employees regarding benefit claim issues and plan changes. In addition, communicate with employees regarding their needs for leave of absence (FMLA, Paid Family Leave, etc) Ensures timely responses and follow up.
  • Counseling employees on all benefits matters.
    Day to Day Benefits and Leaves Administration
  • Responsible for day-to-day benefits processing, approval of new hire enrollments , changes due to life events, beneficiaries, disability, accident & death claims, COBRA, terminations, changes due to life events, beneficiaries, disability, accident and death claims, rollovers, distributions
  • Responsible for day-to-day leaves through a third-party vendor including family and medical leave of absence, non-medical leave of absence, paid parental leave. Manage any leaves of absence based in accordance with state/city requirements and company policy. Update and communicate as needed.
  • Reconcile all benefit/leave invoices monthly and submit for payment.
  • Ensures appropriate processes are in place to collect team member healthcare premiums for unpaid leaves.
  • Process leave records and transactions in the HRIS system
  • Collaborates with payroll and disability carriers to ensure team members are paid accurately while on leave of absence and maintains compliance with leave of absence and employment laws including the Family and Medical Leave Act (FMLA) ADA,
    Temporary Disability Insurance (TDI), Long Term Disability (LTD) and other leave of absence issues.
  • Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements.
  • Monitor and audit file feeds to ensure data integrity both internally and externally to vendors.
    Open Enrollment
  • Lead the execution of the annual benefits digital open enrollment including system set-up, testing, integrations, updates to rates/limits, update related employee resources.
  • Ensure integrations to benefit providers are working properly. Makes manual updates directly in vendor systems if needed.
    Benefits renewal
  • Participate in annual benefit renewal with benefit broker and HR executive manager to select and implement benefit plans.
  • Review broker modeling, analyze scenarios, evaluate company and employee impact, and come to decision and implement changes.
    Vendor relations
  • Manage and maintain ongoing relationship with all benefit providers/vendors including:
    Broker, insurance providers, retirement administrator, retirement advisor, etc. to ensure deliverables/SLAs are met in a timely fashion.
  • Manage the relationship with our 401(k)-provider including day-to-day operations, employee education, plan changes/enhancements, required participant communication, compliance, corrections.
    Communication & Education
  • Design and distribute materials for benefits orientations for new hires, open enrollment and summary plan descriptions.
  • Conducts Benefit Orientation for new employees
  • Develop communication tools to enhance understanding of the company's benefits package including 401(k)
  • Maintain Benefit related content in HRIS directly and to the portal via marketing. Coordinate all automatic file connections. Create content/update communications in HRIS
  • Communicates with employees regarding leave options (FMLA, STD, Parental Leave, etc) and ensures that all are educated and aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
  • Coordinates with HR Business Partners the return-to-work process for team members returning from leave/and or identify opportunities for reasonable accommodations.
    Compliance & Audit
  • Work with vendor compliance groups on required plan discrimination and other testing (e.g., retirement, FSA, COBRA).
  • Review results of 401(k) testing to determine any match true-ups due.
  • Partner with benefit broker's resource to prepare and submit the annual 5500 for health and welfare plans. Distribute and post the Summary of Annual Report.
  • Work with auditor for requested information for the 401(k) plan.
  • Distribute creditable coverage, Medicare part D notice.
  • Manage annual ACA filing electronically.
  • Respond and complete all National Medical Withholding forms as well as coordination of benefit requests from vendors.
  • Complete any state specific benefit surveys or government requests.
  • Ensure timely/accurate compliance requirements are met including SF Security Ordinance, CA Pay Data, PCORI, Secure Act, HIPPA, etc.
  • Ensure all programs, policies, and procedures comply with current legislation.
  • Bachelor's degree in human resource management or related field, and 3 to 5 years of related benefits or employee benefits administration experience
  • SHRM_CP or SHRM-SCP and CEBS professional designations preferred
  • Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, Medicare, and Social Security and DOL requirements
  • Strong written and verbal communication skills; proven ability to diagnose and resolve issues. Must be able to interact effectively with employees and vendors. Excellent communication, customer service, organization, and analytical skills.
  • Ability to maintain confidentiality.
  • Must be comfortable presenting in front of large groups both in person and virtually.
  • Must be able to work with multiple priorities and projects at the same time and prioritize to meet deadlines.
  • Advanced Microsoft Office skills with proficiency in Excel and Power Point; experience with ADP Workforce Now, HRIS and Proficient in using benefits administration/participant database systems.
  • Proven ability to work effectively in a team environment.
  • Ability to foster, develop and maintain professional and collaborative working relationships.

    Why you might like working here:

  • You love autonomy and the accountability for results
  • You like working for a family run company, market leader in the premium domestic appliance.
  • You like working for a company that believes in the aspiration to do - it forever better and to be forever better
  • A competitive compensation package
  • 100% covered Life and long-term disability insurance
  • Wellness discounts on medical premiums
  • 401k with company match
  • Generous Employee Purchase program
  • Wellness and volunteer Programs
  • Engaging Employee Activities

    What does it take for a family run company to become world market leader in the premium domestic appliance and commercial machine segment? - It takes more than offering average products, run-of-the-mill service or short-sighted actions. - It also requires the aspiration to do it forever better and to be forever better. - This stance accounts for a good working environment at Miele and the success of our products.
    Our colleagues can rest assured that those who live up to our standards of quality and professionalism grow personally and professionally. - No matter if they are at entry levels or managers. -
    Miele asks a lot of its employees. - They are expected to develop and manufacture worldwide market premium products that are 'Immer Besser'. - In return, they receive the most valuable thing Miele can give them: that they themselves become 'Immer Besser' - in all of their professional and personal abilities. - -
    'Immer Besser' is therefore an entrepreneurial success principle from which customers and employees benefit in equal measure. - We call this principle 'MAKE IT BETTER. - BE BETTER'. -
    - - -Miele is an Equal Opportunity Employer and supports and enforces a drug-free workplace. - EOE/AA:M/F/D/V

Keywords: Miele, Trenton , People Benefits & Leave of Absence Administrator, Other , Princeton, New Jersey

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