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Construction Project Accountant

Company: Blue Industries
Location: North Brunswick
Posted on: November 22, 2021

Job Description:

Company History, In 1992, Blue Line Drywall was founded by as a 2-man show hanging and taping sheetrock company. In these years since, Blue Line has grown to offer a suite of 12+ trades which allows for a turn-key service. Today, Blue Line Drywall & Insulation is New Jersey's largest full-service interior finishing subcontractor. Blue Line's fleet and scale of its workforce allow for unmatched reliability for its clients in the tri-state area. Blue Line's sister company Blue Star Architectural Glass is a commercial architectural glass fabricator located in Central New Jersey. Servicing NJ, NYC Metro Area, NY, PA, CT & MA, Blue Star Glass has quickly grown to be one of the Northeast's leading glass fabricators. With top-of-the-line American and European equipment, Blue Star Glass is proud of its superior quality and efficient work capacity. Blue Line & Blue Star make up Blue Industries. For more information please visit us at Blue Industries is growing rapidly, and we are always seeking competitive and highly motivated candidates regardless of open job positions. If you are a candidate with a proven track record of success, immense desire to learn and grow with a fast moving company, we want to hear from you! This is an unparalleled opportunity where you will have the chance to truly make a real impact in the business and learn much along the way. Job Overview Blue Line Drywall & Insulation is actively seeking a Construction Project Accountant to join our quickly expanding firm. The Project Accountant serves a vital function in the growth of a construction company. The Project Accountant assists and supports the project team by maintaining accurate and complete accounting records. Responsibilities

  • Work on site with project management team.
  • Attend project kick-off meeting. Review contracts. Note items concerning financial matters such as billing requirements, change order procedures, reimbursable vs. non-reimbursable costs, allowable mark-ups, fee structure and retainage requirements.
  • Obtain the contract and review with Estimating and Project Management to properly assign phase codes and enter original budget into the accounting system. (Viewpoint)
  • Set up invoices for client billings, use the industry standard AIA format and client specific formats when warranted. (Textura/Procore/Pencil)
  • Review order requests, as prepared by project management. Update, and post as required.
  • Review and reconcile subcontracts and subcontractor change orders.
  • Review or Generate subcontractor change order submissions for proper attachments and backup, math errors and check established billing rates. Confirm there are established billing rates for all subs.
  • Generate progress payment forms for billing. Check for accuracy, job name, math errors, previous billings and past due balances. Do not process statements for billing, but review all statements to ensure that all invoices have been processed.
  • Prepare monthly requisition for Project Managers' review. Include all costs for the month including labor, general conditions, subcontractor invoices, insurance and all applicable taxes. Make sure that the current labor rates, as per contract documents, are being used. Check that the insurance and tax rates are current.
  • Prepare cost over billings to insure job is being billed properly. Identify job cost items not billed and ensure that these items are included in next month's billing or coded as non-reimbursable. Identify and report any other variances.
  • Work with Project Manager to update and balance all cost reports for status reports on a monthly basis. Review budget adjustments before posting. Assist the Project Manager in tracking budget and allowance expenditures.
  • Review all invoices, subcontracts and purchase orders to determine if correct sales and use tax is included. If not, calculate the correct tax and prepare monthly summary of sales & use tax that should be charged to the project. Show vendor name, invoice number, invoice date, amount of tax charged, correct tax and difference to be paid.
  • Attend monthly accounting staff meetings. Complete all duties in compliance with the month-end schedule.
  • Assist Project Manager with closeout procedures. Ensure that all costs have been received, processed and included in the final billing. Check that all applicable waivers have been received.
  • Review all financial reports and provide documentation for final project closeout. Qualifications
    • Bachelor's Degree in Accounting or related field or an equivalent combination of education, training and/or experience.
    • 5+ years' experience in Project Accounting
    • Ability to multi-task and meet deadlines, good work ethic and interpersonal skills.
    • Communicate effectively both in writing and verbally.
    • Must have strong interpersonal and influencing skills needed to communicate with the variety of participants involved with a construction project (clients, subcontractors, vendors, project team)
    • Possess good time management and organizational skills including the ability to work on several projects simultaneously, meet critical deadlines, and determine the priority of assignments based on deadlines that must be met. Systems Qualifications (Preferred not required)
      • Accounting ERP - 2 years
      • QuickBooks
      • Viewpoint Vista (Strong+)
      • Textura / Procore / PEM AIA
      • Salesforce or CRM
      • Cloud Project Management systems (Jira, Monday, MS Project) Job Type: Full-time, OnsiteExperience: Construction Industry, Construction AccountingWork Location: North Brunswick NJ

Keywords: Blue Industries, Trenton , Construction Project Accountant, Professions , North Brunswick, New Jersey

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